How to make a yearbook with a little online collaboration

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Sure, to make a yearbook is a small labor of love. But we also know that inviting a little online collaboration from other parents and teachers can really cut down on the work. So we’ve put together a simple guide on how to make a yearbook with a little help from your friends.

Step 1: Choose an editor-in-chief

Someone is going to have to assemble all the photos and stories. If you’re reading this, there’s a good chance that that person is you. If you’ve already made books with Blurb, you can use your personal account. Or, you can set up an account just for the yearbook. It’s up to you. We don’t recommend sharing your personal login credentials, however. Keep one person in control.

Step 2: Get ready for content

Before you send out that email blast calling for class photos, you should decide the best way to get it all together. Here are some options:

  1. Have people email photos to you. This is the easiest to set up, but since some email services block big attachments, you might spend a lot of time tracking down those images.
  2. Get photos from Facebook. Blurb Bookify lets you import photos your friends have shared with you on Facebook (and from pages you admin – if your school has a Facebook page, get yourself set up as an admin and you can pull in those photos too).
  3. Set up an online storage account. There are a lot of companies that offer online storage. We happen to like Dropbox, which has a free plan. Get parents and teachers to share their photos in your DropBox.
  4. You can also use a service like Flickr or SmugMug. Have parents create accounts (or use the accounts they have) to share photos with you. You’ll just want to be sure they set their permissions so that only certain people (like you!) can download their photos.

Step 3: Put it all together.

OK, Editor in Chief, now that you have everything, pour yourself a warm beverage, fire up Blurb Bookify or Blurb BookSmart, and start placing your photos.

make a yearbook 21 How to make a yearbook with a little online collaboration

Step 4: Get edits

Before you send your book off to print, it’s a good idea to get another set of eyes on it. Here’s what you can do:

  1. Upload your book (BookSmart) or click “Preview” and then “Ready to Order” in Bookify.
  2. Instead of ordering your book, select “My Book Projects” from the dropdown menu.
  3. Select your yearbook.
  4. Turn on the Preview, under the Preview settings by selecting “Show all the pages.”
  5. Click “Send an invitation” from under the share tab (we recommend leaving the book “private” so no one stumbles onto your work in progress).
  6. Send invitations to others for review, then collect their feedback via email.
  7. Go back in and make edits.

Step 5: Get a proof

Since this is a project that will go out to a lot of people, we recommend you order a single copy for yourself and do some hardcopy edits. Make sure everyone’s there, all the names are spelled correctly. There’s nothing worse than ordering 200 copies of a book and finding out that the principal was listed as the janitor.

Step 6:

Click order and you’re on your way! Congratulations, Editor in Chief, you’re now the new school hero.

We hope you’ve enjoyed these yearbook tips. Need some extra help? Search through our blog archives or drop a line to our Support Team.

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